2023 meeting minutes

Dale Adkins is at stage 5 dialysis of his cancer.

Woodbine Baptist Church hosts NTVA Art Show & Bake Sale-July 7th-9th

• Bake-Off at the DeLancy’s-July 2nd
  • Starts at 11 a.m.
  • Address: 405 Church St, Whitesboro, TX
  • The baked goods will be frozen for the week before the sale.
  • It will not be the night before as previously planned because Peggy works that day and needs to pick up screens from GAVA. 
• Setting up
  • Peggy will need help loading, transporting, and setting up the screens on Thursday, April 6th.
  • Let Peggy know if you can help with one or more of these tasks.
• Information for Artists wanting to sell
  • Art needs to bring their art and set up on Thursday, July 6th, at 2:00 p.m.
  • Artists will need to come and pack up their booths on Sunday, July 9th, at 4:30 p.m.
  • Tables are available on site
  • Open to everyone as the building has ample space.
  • Preferably artists would remain on site for the entire show, but arrangements can be made with Peggy. You must have the prices marked on all your for-sale art and notify Peggy.
  • Non-members have a fee of $35. Bring bake sale items, and you will get a discounted show/sale fee of $25.
  • Please prepackage the baked goods.
• Meeting with Gainesville Area Visual Arts (GAVA)-May 25th
  • 6:00 p.m.- 8:00 p.m.
  • Simmons Bank, 1112 E California St, Gainesville, TX 76240
  • Peggy will speak with GAVA members to join NTVA and participate in the show.
• We want to reach out to other nearby art clubs like those in Denton and Sherman.
• Peggy will email KGAF and a press release to local newspapers and radio stations like the one in Bowie. She will also contact the Wichita broadcast. Also, the KXII tv station in Sherman and the Highway 82 magazine is given out free at Rumpy’s Bakery.
• Let Peggy know if you will help hand out flyers; There are two sizes, a standard 8.5” by 11” letter size and a little one about the size of a postcard.
• Let Peggy know if you think of information to add to the press release or other advertising.

The NTVA building

• At this time, Peggy has to use the space for storage. 
• There are still water property troubles from the railroad behind their house.
• Peggy is excited about the building.
• Once it is cleared out, Peggy and NTVA members will work together to design and assemble the building’s exterior and interior.

NTVA Youtube Podcast

• Peggy has speculated how to do it and wants members to get together for a group discussion podcast.

Summer Art Camp

• The next art camp will be at the earliest next year, 2024, for the best results.

Simone has offered for anyone who wants applesauce or cranberries to let her know, as they end up in the garbage daily at her work. You may also contact Peggy to reach Simone.

 Peggy’s Meeting with Gainesville Area Visual Arts (GAVA) Joe Connor

• Peggy reported that it was a great meeting.
• NTVA, GAVA, an art club in Denton, and another in Sherman will start coming and working together to help our clubs with events, different ideas, getting new members, and other similar things.

Woodbine Baptist Church hosts NTVA Art Show & Bake Sale-July 7th-9th

• 9 a.m. - 5 p.m. on the 7th and 8th
• 12 p.m. - 5 p.m. on the 9th
• Space for artists to set up and sell their art. Artists need to be present to sell their art.
• Help is appreciated in setting up the bake sale.
• A baking party may be at the DeLancy’s the day before the sale. Contact Peggy for more details.
• Price points were discussed.
• The event space is ample, and the show is expected to bring people in and be successful.
• This will be an annual event.

Art Classes

• Dale wants to teach an art class.
• He’s doing okay but cannot do tiny details with his declining eyesight. He’s had several surgeries with little to no effect.
• We would like to do art classes year around.
• The DeLancy’s building is coming along. If anyone wants to help on a weekend, let Peggy know. Peggy will feed you.

Podcasts

• Once a month, Peggy will interview an artist and post it on Youtube, Facebook, and other platforms.
• If you are interested in participating, figure out what you want it about and discuss a time with Peggy to do it.
• Editing is a learning process so far.
• Other things can be put posted on the YouTube Channel. Refer to the 2023 Event Ideas Survey for ideas.

 YouTube Channel

• Peggy has been doing some research and is continuing to research starting a North Texas Visual Arts Club channel.
• This channel would allow us to get content out into the world.

Woodbine Baptist Church hosts NTVA Art Show & Bake Sale-July 7th-9th

• Woodbine Baptist Church allows us to use its large hall and kitchen space.
• They want this event to be every July.
• Meeting attendees decided to do a weekend rather than a weeklong event because no one was available to stay at the event every day of the week.
• July 7th, 8th, and 9th, the weekend after the 4th of July
• 9 a.m. - 5 p.m.
• Attendees decided on the flyer background color for advertising: black.
• Bake Sale items will include cakes, cookies, muffins, bread, peanut brittle, cupcakes, fudge, and similar items. Participants will make their items and bring them on-site, and Peggy may host a baking get-together for anyone needing tools or help. Contact Peggy for the date and time, or look out for further information on the website or in an email.
• The proceeds will go towards:
  • NTVA tax ID costing $250
  • Whitesboro Chamber of Commerce Membership costs $175 (extra $25 filing fee) for the first year and $150 per year. Every Monday, the Chamber sends flyers and information to all chamber members, over 600 businesses, and individuals. Many chamber members print the flyers and hang them in their establishments. Chamber membership also gives discounts for other events around town, including the rodeo.
• It may be an annual event.

Delancy's Event Space

• They have started to clean out the building and move forwards
• Peggy wants the logo on both doors and is considering other decorations.
• There may be an event where Members can come and paint murals inside and out.

Chalk Art Event

• Meeting attendees decided to try for a Chalk Art Event in Whitesboro before scheduling in Muenster. The last Muenster Chalk Art on Main Street Festival had low attendance compared to the expected attendance, and NTVA needed more support from nearby schools. NTVA will likely avoid the Muenster Wine stroll and Mimosa Walk based on experience at a prior Wine Stroll, where artists and artwork were outside at a rained-out event.
• Peggy will meet with the Chamber about creating a Chalk Art Event or Art in the Park at Godwin Park in Whitesboro.

Santa's Workshop-November 18th

• Bowie Community Center West Hall
• One-day event
• cost per booth?
• NTVA can spread over 3-4 booths or share booths splitting the cost depending on how much space NTVA needs.
• Peggy will be contacting Jack Milchanowski to learn more.

Website Photos

• The website galleries have a new layout.
• The artist's gallery photos are about 1-2 years old, and the galleries need a refresh.
• The artists' galleries can hold up to 35 photos, but members can start by sending a few.
• Website traffic continues to be heavy and consistent.
• Please send photos of new artwork to freshen up your gallery on the website. 
• Any member that does not have an art gallery on the website can also send photos to northtexasvisualarts@gmail.com to get a gallery on the website.
• We may check the membership lists with the website galleries and contact you asking if you want to be on the website, but the best way to ensure you get on the website would be to contact them. Thank You!

Ideas

• Create a logo for every event with a theme. We could change the background to accomplish this. If you are interested in helping with the designs, please get in touch with Peggy, and we will share the design files and process.

Art with Heart Studio Hearts for Kids Art Festival- Lake Kiowa Pavillion-Sunday, April 16th, 12 p.m.-5 p.m.

• Only room for ten artists/booths
• Peggy is signed up for this event already.
• 10’ x 10’ booths
• Charges 20% of an artist’s sales instead of booth fees
• Free admission for guests.
• The proceeds go to Geary Foster Foundations.
• Art booths & demos, food trucks, photo ops, art activities, music, student art, and Callisburg, Collinsville, and Whitesboro schools will be there. This event is an opportunity to advertise NTVAC with flyers, try folds, applications, business cards, etc.
• Peggy will have some of her art there, but not enough to fill a 10’ x 10’ booth.
• Anyone is welcome to join Peggy and sell their artwork. Sherri is joining Peggy.
• Even if you cannot make it, Peggy will take along your (priced) artwork. Price the artwork at 20% more than the original price to receive the original amount for your pieces.
• Peggy wants to gather all products a day or two before the event to make an inventory and keep track of transactions.
• At the time of this meeting, there were still two booths available, so if our booth needs more space, we may be able to expand.

The 2023 Event Ideas survey is still open. We would love to hear your thoughts on possible upcoming events. This link leads to the survey: https://forms.gle/4KifADTsgu33ftWPA. 

• So far, the 100% voted-for events are the Weeklong Art show, Chalk Art in October, and Art Camp. 
• The second most voted-for events are the Art in the Park Festival, Peanut Festival, and Santa’s Workshop.
• Peggy stated that we should focus on getting these events up and running for this year and next: Weeklong Art Show, Art in The Park Festival, Peanut Festival Chalk Art, Art Camp, Santa’s Workshop, Seasonal Art Shows/Sales, Year-round Art Classes. This thought is the consensus for everyone in the meeting agreed.

NTVAC YouTube Channel

• The event survey has a section for video ideas for a possible NTVAC YouTubre channel.
• We have put on hold a North Texas Visual Arts YouTube channel.
• Everyone who would work on it, as of right now, needs more time for this event.
• If you have time and would like to play a lead part in channel-making, videoing, editing, and/or posting, please let us know. This part is an excellent learning opportunity in an accepting and understanding environment.

Website

• In a search for an art club in our area, NTVAC comes up before GAVA (Gainesville Area Visual Arts).
• The website’s art gallery photos are primarily from last year and the year before. Please send photos of new artwork to freshen up your gallery on the website. 
• Any member that does not have an art gallery on the website can also send photos to northtexasvisualarts@gmail.com to get a gallery on the website. We may check the membership lists with the website galleries and contact you asking if you want to be on the website, but the best way to ensure you get on the website would be to contact about it. Thank You!

Advertising in the New Area

• NTVAC has made a new postcard to send out to the people of Whitesboro.
• Peggy will collect addresses and mail out the postcards introducing NTVAC to Whitesboro.
• NTVAC may get an ad in the newspaper.

Other Ideas

• Members who want to teach a summer camp session can make example pieces to display at events and advertise to campers. The campers can see what they want to make and sign up for that art camp class.
• Peggy wants Laura N. to play music at our events.
• NTVA needs more screens to hang up art at events.

 This meeting took place online over Google Meet through a meeting link on the website and sent in an email. This worked very well and will take the place of in-person meetings until the new meeting space is ready.

Happy New Year!

DeLancy’s New Home and Meeting Space

• Peggy’s NTVA Office is set up for now. Moving has been chaotic and stressful.
• The New NTVA space will probably be done after Spring. Set up will take lots of time and work.

Whitesboro City Chamber

• The joining fee is $175 including a sign-up fee of $25 for the first year, followed by $150 yearly.
• They promote events several times to their members including businesses from the surrounding area.
• They want a chalk art event and the weeklong show at the library.

Chalk Art

• Classes for chalk art can be held at the Delancy’s having two driveways. There are many different chalk techniques.
• This will happen at one of Whitesboro’s multiple parks with shade trees.
• October 28th
• Advertising could be done at the Peanut Festival or the chalk art event can happen at the same time nearby.

Whitesboro Library Weeklong Show/Sale

• May 8th-12th was suggested. If this date does not work for the Library, it could be May 1st-5th. Otherwise, the library will need to suggest a date good for them.
• After the date is secured, flyers will be made.

Art Classes

• Everyone who participated in the last summer enjoyed them.
• We need to reach out to schools.
• There may be more interest in Whitesboro.
• There are not many art classes around Whitesboro.

Whitesboro Events

• Whitesboro has many events, one almost every weekend.
• Peggy will be collecting information on events we could participate in including dates.

Art in the Park

• Parks need to be visited to find a good place for this event.

Three-Day Show at Parks and Recreation

• Yearly art show where artists display up to three pieces of art free of charge
• We may be able to use their building for our events
• The public votes through an app.
• The story behind this show. A young woman was getting ready to open her first gallery for her photography. She ended up passing away. They have the show in her memory. Her parents make prints of her work that is shown there.

Artists ‘Round Texas

• Have to be 16 and above to join
• Peggy has a flyer out for everyone

Local Events list

• Simone pointed out that a resource listing upcoming local events would be useful.
• The newsletter may be announcing upcoming major art shows/sales around our area.

Other Events

• Santa’s Workshop in Bowie Community Center
  • Run by Bowie Homemakers
  • November 18th
  • Jack stated he makes great profit here. He highly recommended this event.
  • $60 entry fee
  • Booths could be shared, splitting the cost
  • Setup times the day before, 2-3 hours
  • Donate an item for the drawing
• Ranch 82
  • Wedding Venue where other events sometimes happen on the weekend
• Peanut Festival Oct. 14th
  • We would like to have a booth here. 
  • parade
  • chalk art advertising and sign-ups
  • Peggy will get joining information from the City Chamber
• Lake Kiowa Event
  • Art Sale-April 16th
  • Free both, they’re wanting 20% of sales
  • Only want 10 artists
  • Proceeds go to charity
  • For people that also want to teach classes

Peggy was contacted by a substitute teacher for handicapped children.

• She was going to get with their teacher to ask about members teaching the kids some art classes.

Dorothy and Jack suggested getting together with school organizations like 4H and FFA.

• Art classes could help make items for their shows.

Please send event ideas Peggy’s way! See you soon and keep an eye out for emails.

•  Winter Wonderland-Dec. 11
  • Arrive for set up at 5:00 pm, Dec. 10.
  • We will be set up on the right of the main entrance walk-ins.
  • Little bigger spot than 10’ x 20’. (This ended up being smaller.)
  • Screens brought by Jack will be set up for display.
  • Card payments through Peggy’s card reader will need to have a 3.5% upcharge.
  • Try to arrive Saturday, Dec. 11 at 8 am. The actual event starts at 10 am and ends at 6 pm.
• New NTVA Website
  • The new website is up and running. The link to it, found in a recent email is (  https://artclub0.godaddysites.com )
  • An official domain name is needed as well as edits, posts, and maintenance.
• NTVA Promotional Project
  • NTVA members, especially younger members, are asked to film a video of themselves telling what their interest in NTVA is and why they joined.
  • These interviews will help people get more interested in the club. They could be posted on social media platforms and the new NTVA website.
    • Questions along the lines of this prompt include:
      • How did you hear about NTVA?
      • What was your relationship with art before joining NTVA and how has NTVA affected this relationship?
      • What are some of your favorite things about being in NTVA? (People, opportunities, etc.)
      • Is there anything that you wish to achieve in NTVA? If so, what?

• Downtown Merchant Wine Walk/Stroll and later the Christmas Parade on Main Street-Nov. 27
  • Set up in front of Muenster State Bank positioned to not block the entrance.
  • Set up can start around 10 am, when other shops open, but needs to be set no later than noon.
  • Event ends at five, or later depending on if members want to stay after the parade.
  • The Muenster Christmas parade starts at 6 pm.
  • We have the option to put a float promoting NTVA in the parade.
    • At the meeting, this decision was still undecided.
    • Peggy wants to know who is interested by Nov. 12 because the entry is due by 5pm.
  • Screens, brought by Jack and Peggy, can be set behind the tables to display art.
  • Everyone will be responsible for their own stuff unless an individual cannot be there. Then, Peggy needs to be notified.
• Everything needs to be priced.
• Peggy has donated a cross to be used for the drawing around the time of the Christmas parade.
• Payment methods will mostly be cash. If the buyer does not have cash, they can go in the bank behind us. Otherwise, payments can be made through Peggy or Sherry who have alternative methods of payment through services like Venmo, Zelle, Paypal, Square, etc. Note: Some of these services require a transaction fee so there may need to be a certain percentage added to the price.
• Dress warm.
• Winter Wonderland-Dec. 11
  • Heritage Park
  • 10 am-6pm
  • Christmas Tree Decorating contest-Dec. 6
    • 9 am-4 pm
    • We have signed up to participate in the Christmas tree decorating contest.
    • We will enter as a club.
    • The tree name, based on a recent email, will be “The Art Tree of Christmas.”
    • The tree will be 7 ft tall provided by the Delancy’s.
    • It has been asked that every member make one or more ornaments to be hung on the tree.
    • The ornaments need to be able to be seen far away, but also not too big.
    • The trees will be judged so this is a chance to show some of your best work.
    • If an individual will not be able to make it to tree decorating, their tree decor can be given to Peggy ahead of time.
    • Judging of the Christmas trees will take place Dec. 11 so this is when to expect results.
  • We have been given a 10 x 20 space to set up and sell our creations.
  • As you walk in the front doors we will be set up on the right side.
  • The tables will be arranged in a U shape with screens set up behind them.
  • Everyone will be responsible for their own stuff unless an individual cannot be there. Then, Peggy needs to be notified.
  • Everything needs to be priced.
  • Payment methods will mostly be cash. Otherwise, payments can be made through Peggy or Sherry who have alternative methods of payment through services like Venmo, Zelle, Paypal, Square, etc. Note: Some of these services require a transaction fee so there may need to be a certain percentage added to the price.
• It was pointed out that at both events supply shortages may cause people to be looking for Christmas gifts from local shops and artists.
• After these events, we will be discussing Art in the Park and the Klement Ford Show to happen next year.

• An article from the Muenster Newspaper was passed around. It was over the latest NTVA event, Chalk Art on Main Street.
• Downtown Merchant Wine Walk and later the Christmas Parade-Nov. 27
  • 1-5:30
  • We have been given the area in front of the bank to set up our display of art to sell (this does not include art that is only for shows).
  • Everyone will need to bring their own things including tables, tablecloths, business cards, signage, etc.
  • The club president will need a list of attendance to know how many to plan for so the sooner she is notified of your desired attendance the better.
  • A club member will be bringing extra display screens for whoever may need to borrow for their display.
  • All items intended for sale will need to have prices on them.
  • Business cards are a major important part needed.
  • So far, people have expressed interest in this event.
  • As a club, we will need to pay $30 to participate. This cost will be split between all people from NTVA that want to participate.
• Art in the Park-early Spring 2022
  • Originally planned to be on Nov. 20th.
  • It was decided that this event will be postponed for the beginning of Spring 2022. Most food vendors have backed out because of unexpected temporary food license costs. It is too difficult to fit in between the Downtown Merchant Wine Walk/Christmas Parade on Nov. 27 and Winter Wonderland on Dec. 11th. Many artists need time to replenish stock. This event will be before the Klement Ford Show in May and Mother’s Day.
  • Heritage Park Pavilion
• Winter Wonderland-Dec. 11
  • Heritage Park
  • Set up the morning as early as possible or possibly that Friday, the day before. 
  • We have been offered two oversized booths costing $75 each, in total $150.
     
• An NTVA member, had her father recently, unexpectedly pass away. There is a benefit fish fry that members are encouraged to attend in support of the family. This will be at 11:30 on Sunday, Oct. 24. at Muenster Volunteer Fire Dept. Prices are $20 per plate or $100 for 6 plates. They will also be selling raffle ticke

• Upcoming Events
  • Chalk Art on Main Street-Oct. 2
    • Asked for small can donations to make a voting system for Chalk Art on Main Street.
    • It was announced that helpers were needed on the evening of Friday, Oct. 1st to set up Chalk Art on Main Street.
    • Muenster Autohaus has graciously volunteered their meeting room as the check-in area at 8 a.m. and award ceremony space at 4 p.m. for Chalk Art on Main Street.
    • Chalk Art on Main Street Schedule
      • Award Ceremony~4 p.m.
      • Making the art~8 a.m.-noon
      • Marble gathering and counting~Noon-3 p.m.
    • Summer is making the ribbons to be awarded to artists.
    • There will be two divisions:
      • Single artists-$10
      • Artists groups-$20
    • Groups and single artists will have separate areas so groups can have more space.
    • A gator with water will be used to check on artists and visit.
  • Sale-O-Rama-Nov. 3rd
    • 4 participating (paid)
    • Everything has to be handmade.
    • Booked as a club.
    • Doors open at 8 a.m. Friday.
    • Set-up at 7 a.m.
  • Art in the Park-Nov. 20
    • Pay by the Nov. 15th
    • Decorate your area with Christmas decorations.
    • If club members know interested food trucks or wineries to have them contact Peggy. These things are still needed.
    • The Valley View winery was suggested.
    • We so far have 1 food truck, 1 wine vendor, and Johnny Cakes.
    • We will be putting out signs advertising along the highway and different areas.
    • A place in Gainesville will make a 20” by 30” sign for the street corner to display all our announcements. This costs $35.
  • Winter Wonderland-Dec. 11
    • We have been offered 2 oversized booths for display and sales.
    • This event has been changed from a sale to a sale/display as a draw for new members.

• Jack gave a photography presentation featuring a video of different wildlife photos he has taken and shared the stories and strategies used for certain shots.

• Presented meeting minutes from the last meeting July 22, 2021
• Past meeting topics and upcoming events were discussed.
• New news includes:
  • Winter Wonderland will be a sell only event. The discussion for where the club will be placed at this event was brought up.
  • NTVA President Peggy notified members of her phone number change to 940-443-3775.
  • A revised logo, NTVA poster, and business cards were presented.
  • The 40th Annual Sale-O-Rama in the Gainesville Civic Center, on November 5th and 6th, was presented as a possible upcoming event were NTVA members could participate individually or as a group. The idea that some agreed with was to have individuals/small groups around the same area with signs/flyers/cards advertising the area to be part of the NTVA shop. The main room includes Tables in the middle of the room that are $60 each and the surrounding wall tables that are $70 each. The small room costs $50 per table. Forms are available for pick up from Peggy Delancy. Peggy would like to know who will likely be participating by August 21, 2021, in order to have time to plan.
  • Arche will be serving at Art in the Park.
  • The plan to have new and revised bylaws for tax exemption through the 5O1C has been canceled because the bylaws would have to include that the president and vice president can serve for only three years. Then a new president and vice president would have to take over. If this bylaw was made and not followed because no one could fill those positions, the club could be taken through a court case. Though Meeting minutes were only started in order to get the 5O1C, they will continue to be made to keep track of what has been discussed at past meetings, to send out to whoever needs them, and/or posted on social media.
  • The next meeting will be on September 14th, 2021, following suite being done on every second Thursday of the month.